Overview
This guide will walk you through adding your Microsoft 365 email account to the built-in Mail app on your Mac computer. Once set up, you will be able to send and receive email directly through the Mail app.
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Step-by-Step Instructions
1. Open System Settings
• Click the Apple menu in the top-left corner of your screen.
• Select System Settings (or System Preferences on older macOS versions).
2. Go to Internet Accounts
• In the left menu, scroll down and choose Internet Accounts.
• A list of account types will appear.
3. Add a New Account
• Click the Add Account button.
• From the list of options, select Microsoft Exchange.
4. Enter Account Information
• A window will open asking for your account details.
• Enter the following:
– Name: Your name (as you want it to appear on emails).
– Email Address: Your Microsoft 365 email address.
• Click Sign In.
5. Authenticate with Microsoft 365
• A Microsoft 365 sign-in window will appear.
• Enter your full Microsoft 365 email address and password.
• If prompted, complete Multi-Factor Authentication (MFA).
6. Choose What to Sync
• Once signed in, macOS will ask which items you want to use with this account.
• Select Mail (you may also choose Contacts, Calendar, or Notes if desired).
• Click Done.
7. Confirm in the Mail App
• Open the Mail app.
• Your Microsoft 365 account should now appear in the left-hand sidebar.
• Send a test email to confirm everything is working.
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Notes
• If you have trouble signing in, verify your username and password by logging into https://outlook.office.com.
• Make sure your Mac is running the latest macOS updates for best compatibility.
